Do you start all emails in the same way? Here are three ways to start writing an email to make your messages much more interesting, direct and genuine. Try them now!
The technologies have eliminated the face-to-face communication. So much so that the most common way of relating at university is through instant messaging or email. How do you ask a tutor for a teacher? How do you ask a question to management? How will you get the data you need to complete the thesis? However, it is important to remember that not all emails should start the same way since not all are addressed to the same type of person. If you want your information to get the success you expect, learn these three ways to start writing an email.
Whenever you want to communicate with someone via email, it is important that you be direct and honest. Do not walk around and explain in the first message you send (possibly exchange more) the reason why you want to contact that person. It will help you fight the nerves and present you as someone authentic. However, you must keep in mind that there is a wide difference between being direct and honest and being abrupt. For example, it is not the same to say “I was thinking of facing the project from another perspective” that “your ideas do not like me.”
To avoid linguistic and interpretive problems, it is very common to start writing emails with “do you remember me?” Or “you probably do not remember me, but I’m …”. This common form of expression gives the impression that both the interlocutor and the receiver are complete strangers. Why is someone you do not know to read your email? Do not worry, here we are going to show you three different proposals:
For someone you’ve met once
If you have only spoken to the person via the Internet it is normal to start with a “do you remember me?”, But if you have met face to face, you can try a more personal approach. Start the mail explaining something that you have in common, like the place where you first saw. “Hi Carlos, we met last year at the Science and Innovation Conference held on such campus.” When reading this sentence, Carlos is sure to be interested in knowing about you or knowing the reason for your message.
For someone, you have not talked to in a while
You studied together, but you have lost touch. Now you want to know him again, you are new to your city, or you need to consult him. Remember me? Of course, he remembers you. Start writing something like this: “Hello Carlos, I have seen on your LinkedIn profile that you are currently working on …”
For someone important
Imagine that you must write to a CEO of a company to get some data that you need to carry out your project. Remember me? Well, maybe not. Remind her of what you know of her and provide some information that will help you identify yourself: “Hello, Mr. Lopez. It was great to have some time to talk to you after your speech at the conference that I gave last month at such university. His intervention and his idea to carry out such a complex project … ”
Start to practice these tricks and get messages much more professional, interesting and visible. What are you waiting for!